The first step for corporate relocation

Taking the time to carefully plan a corporate relocation is the most important step for a smooth transition. We have compiled a checklist of some hints that may help you before and during the moving process.
For employees and clients:

1. Send a memo to all employees containing your new address and the approximate moving dates.

2. Send out directions to your new location. Be sure to include detailed street directions from several different routes, (north, south, east, and west).

3. Create a floor map of the new location, including designated areas for each employee or division, restrooms and safety facilities.

4. If possible, take your employees on a tour of the new location.

5. Before getting an estimate from a moving company, decide what the responsibilities will be assigned to each employee during the move. Decide whether your employees or the moving company will take responsibility for tasks such as packing files, packing computers, identifying items for storage, labeling boxes and relocating furniture. This is an important step in obtaining accurate estimates from your moving company.

6. Contact all of your clients and inform them of your change of address and the expected dates for your relocation.

7. Inform all your employees about the final dates of the move and coordinate the time with vendors including postal/delivery services and utilities.


Set up for the new location:

1. Before your moving date, try to arrange appointments with all necessary utility companies, including phone, Internet, computer engineers, electricity and gas. If you believe it will be necessary to hire a plumber or electrician, try to arrange appointments before your moving date.

2. If you are moving to a new building, contact the building’s management company and get a detailed list of their requirements for new tenants. You should make sure you have arranged for the following:
• Moving insurance (the moving company will have to have appropriate insurance).
• Reserve space in elevators.
• Moving hours (ask the management if they have any requirements regarding the specific days or hours for relocation).
• Loading zone or loading area information. If there is a loading zone, you will need to make sure that area will be available on the dates of your move and you will need to verify the hours of operation.
• Moving regulations. Some management companies have rules about moving and may require the use of certain entrances/exits.